Progress report memo format – As a project manager one of your tasks will be keeping upper management or your investors up to date on the progress of the job you’re working on. The most common means of doing this would be to use a status report template to provide them with a transparent picture of where the project is in a timely manner. The frequency of these reports is usually decided at the start of the project and they need to be filed on time in order for any changes in the way things are being done to be made. Most managers are familiar with the concept even if they’ve never filed this sort of report before.
The normal status report is used to inform upper management of the progress made during the reporting period. This information can help them to make decisions like whether more workers are required to speed up the project or that it is time to order the materials for the next phase so that everything continues to run in time. It can also be used to show where there are issues and what the possible answers to them might be. Your report needs to be highly detailed, yet it should still be concise so that those who are reading can see at a glance where the project stands.
Your status report should include your present costs and project whether or not you are in budget, if there are any variances this is the opportunity to let the investors know about these. The same applies to the project deadline, if you are running behind schedule your report needs to show the reasons why for example lack of materials or maybe key employees being ill and unable to work. It should go on to project how the project is expected to progress during the next reporting period and provide enough information that upper management understands where their project is at and where it’s likely to be in the future.
If you have not ever had to fill out this type of report you can look online for a status report template. Most companies require that you file your reports in a specific format every time. Simply writing your information on a piece of paper won’t do as it makes it tough to comprehend the information efficiently. Different projects require their own formats and you may choose to keep several templates available to be certain you’re going to have one that matches the demands of the project you are in charge of.